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Use cases · Obligated & delegated parties

A sample of files checked by hand, and everything else approved blindly?

Mass document checks: every document of every file, automatically.

Trustia sets up for obligated and delegated parties the platform that receives, reads, checks and archives the files of all their flows: transport, residential and commercial buildings, industry, agriculture, networks. Data extraction, document-by-document compliance checks, fraud detection, then regulatory monitoring and advice on applying your obligations. No more sampling: compliance is handled at scale.

Check 100% of your filesSee a checked document
File queue · all flows

Received today3,140

Compliant2,870

Non-compliant196

With an expert74

FileSectorPartnerVerdict
  • 2026-31842TransportDealership · exampleCompliant
  • 2026-31841Residential buildingsInstaller · exampleNon-compliant
  • 2026-31839Commercial buildingsEngineering firm · exampleCompliant
  • 2026-31838IndustryAgent · exampleWith an expert
  • 2026-31836AgricultureInstaller · exampleCompliant
  • 2026-31835NetworksIntroducer · exampleCompliant
Reproduction
The file queue, all sectors, with their verdict. Reproduction · example data
  • 10 milliondocuments processed per year
  • €1bnin secured financial flows
  • 1m+AI-led check calls

Trustia figures.

In plain words

The words of checking.

CEE, obligated party, delegated party
Energy savings certificates (CEE) oblige energy sellers, the « obligated parties », to fund energy savings, counted in kWh cumac (over the equipment’s whole lifetime). An obligated party can delegate this task to a « delegated party ».
PNCEE
The Pôle national des certificats d’économies d’énergie: the French State department that reviews the applications and checks the files submitted.
KYB, KYC
KYB (Know Your Business): verifying that a partner company exists, is active and qualified. KYC (Know Your Customer): verifying a person’s identity.

The problem.

What we put in place

The journey, step by step.

  1. A single entry point for all your flows.

    Upload by your partners, API, bulk import, takeover of an existing backlog. Every file comes in by the same path.

    IT integrationOnboarding & accounts

  2. Automatic extraction of each document, all sectors.

    Invoices, quotes, certificates, registration certificates, tax notices, ID documents, photos: the information is read and filed. Nobody re-enters anything.

    Compliance

  3. Document-by-document checks, not by sample.

    Multiple readings compared, cross-checks with the file’s other documents, verification against official sources (Sirene, Base Adresse Nationale, land register, vehicle registrations, tax notices) and external data.

    ComplianceData

  4. Anti-fraud.

    2D-Doc codes, PDF alterations, consistency of identity, bank details and tax notice. Partners are verified (KYB) then monitored over time: qualifications, certificates, legal notices.

    Customer identityBusiness verificationFinance

  5. Remote field checks when the sheet requires it.

    Geolocated photo, video check, AI call. The regulatory check batches build themselves automatically and are frozen at closing.

    Checks

  6. Regulatory watch and advice.

    Each text explained, the files affected identified. The journeys are adjusted before the text comes into force.

    Regulatory

In pictures

A document checked, a partner monitored, a text applied.

The tax notice compared with its official code, compliance tracked partner by partner, and the watch that identifies the files affected by a new text.

2D-Doc code decoded

€31,870

Code signature · Valid

Altered notice: the printed income does not match the 2D-Doc code.

PDF alteration detected · layer added

Fraud · file blocked

Reproduction
Compliance per partnerFictional companies
PartnerComplianceTop rejection reasonAlert
  • Thermi Confort97 %Quote date
  • Ouest Énergies91 %Illegible document
  • Nord Isolation72 %Missing signatureAttestation de vigilance expired
  • Atlantique Auto95 %Registration certificate in the wrong name

Business monitoring · checked last night

Reproduction
Regulatory watch

Journal officiel · example

Order amending an operation sheet

What changes

An additional document becomes mandatory for operations started after the text comes into force.

Files affected312

  1. Text explained
  2. Files identified
  3. Journey adjusted

Ready before it comes into force

Reproduction

The printed income does not match the 2D-Doc code: the notice was altered, the file is blocked.

Reproduction · example data

The building blocks used

One platform, building blocks already in production.

Tailored, at scale

The flexibility of a tailored team, at the scale of a large obligated party.

Each obligated party has its document templates, its check rules, its contracts and its budgets. On the platform, an obligated party is a set of templates, a sheet is a calculation module with its list of documents, a new partner is a configuration. Adding a flow or a rule is built in by design, not a new project.

Before / with Trustia

What changes, topic by topic.

TopicWithout a platformWith Trustia
Scope checkedA sample, by handEvery document of every file, automatically
Document fraudSpotted by eye, often after the factOfficial codes, sources, file consistency, before approval
PartnersVerified at onboardingVerified then monitored: qualifications, certificates, legal notices
RegulationsIn-house watch, inconsistent applicationTexts explained, files affected identified, versioned rules
Field checksTravel, scheduled weeks aheadPhoto, video and AI call, at scale
Regulatory check batchesBuilt by handBuilt automatically, frozen at closing
ProofScattered across tools and mailboxesLog of each upload, reasoned decision, history per file

How it works

  1. 01CollectAll your flows through a single entry point.
  2. 02CheckEach document read, cross-checked, verified at the source.
  3. 03PayVerified accounts, consistent with the identity.
  4. 04ProveEvery decision reasoned, every batch frozen.

Your questions

What we are asked most.

Do you check a sample or all files?

All of them. Each document is read, cross-checked and verified; only the cases the platform cannot decide go to an expert.

Which sectors do you cover?

Transport, residential and commercial buildings, industry, agriculture, networks: the rules of each sheet are modules of the platform.

Can you take over a backlog of existing files?

Yes, by bulk import or API; each file goes through the same checks again and the discrepancies are listed.

Who decides on a doubtful file?

An expert from our teams, with the readings and the documents in front of them; their decision and reason are recorded in the file.

Are you a delegated party?

No. Trustia neither buys nor sells CEE: we operate the checking and processing platform on your behalf.

How many files do you want to check 100%?

New projectA bespoke tool, a study of your volumes or a call for tenders?Contact the sales teamAlready a clientA question about a file, your access or an invoice?9 am – 8 pm, 7 days a weekContact customer service